Ways to improve productivity

Do you know what Patrice Motsepe and Vusi Thembekwayo have in common?

The same 24 hours that you have that you can either waste or use to invest in your dreams because what really makes the difference is what you do with that time an how you choose to spend it.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are ways to increase productivity:

Write down your tasks.

To-do lists are mandatory to everyone for increasing productivity, they allow you to see your focus should go every day and they give you a sense of accomplishment when you take an item off the list.

A creative to-do list each night of the upcoming day in order to have a clear image of what needs to be done, this way you won’t spend time in the morning trying to decide what tasks need to be done first.

Listen to Music That Boosts Productivity.

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Music has the power to move us, but many people underestimate how it affects us in the workplace. Can you really hear “Let it go” without wanting to stand on your chair and belt out the lyrics for the entire office to hear?

The beat pumping out of our speakers doesn’t just affect how we feel but it also impacts the way we work. Different genres of music have varying effects on our brains. What boosts productivity for one person may be distracting for others

 Cut down your to-do list.


When writing your to-do list you will be tempted to add a lot of items that are not necessarily important and that’s why you need to take a look at it. A very long to-do list will either make you anxious in the morning or frustrated in the evening when very few things are checked off.

Here is what you can do:

  • Choose one to a maximum of three time-consuming task to get done by the next day, you can save an hour by doing small tasks such as reading your emails or returning a phone call.

Stop multitasking.

Sometimes it feels like being able to multitask is a must-have skill everybody should accomplish in order to become successful but the truth is multitasking is a productivity killer, multitasking is actually your brain switching fast from one task to another and this result to a decrease to 40% of your productivity.

Studies have proven that multitasking also lowers your  IQ, just stop it now and focus on one task at a time and give it 100% effort.

 Minimize destructions.

In order to be able to focus on the task at a time, you have to minimize distractions-you don’t need to answer all of your emails right away unless its an emergency.

Turn those notifications off, stop checking Facebook or other social media accounts every 20 minutes and put your phone on the “Do not disturb” mode while working and you would be amazed at how much work you can get done when you are fully focused.

Let your family, friends, and colleagues know about this and tell them not to disturb you until you finished your tasks.

Follow the “two-minute rule.”

Entrepreneur Steve Olenski recommends implementing the “two-minute rule” to make the most of the small windows of time that you have at work. The idea is this: If you see a task or action that you know can be done in two minutes or less, do it immediately.

The 2–Minute Rule overcomes procrastination and laziness by making it so easy to start taking action that you can’t say no. There are two parts to the 2–Minute Rule: Part 1 — If it takes less than two minutes, then do it now. … If a task takes less than two minutes to complete, then follow the rule and do it right now.

Reward Yourself for Finishing a Big Task.

To stay motivated for whatever you do, reward yourself every now and then. Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Having something to look forward to makes it easier to stick with a habit when you’re feeling a lack of motivation (or when you’re simply too tired to get started).

Take care of yourself.

When it comes to productivity, most people think the key to getting things done is doing more. More work, more clients, more time… just more. And when you’re stuck in this mindset of “more, more, more,” it can feel impossible to step away and find time for yourself.

But carving out that time, making yourself a priority, and cultivating a consistent self-care routine will not only help you avoid burnout (and be a happier person in the process), but it can also help you ramp up your productivity—and squeeze more out of the time you are at work.

Self-care won’t eliminate all of the stress and anxiety in your life. It will, however, give you a much-needed break from common workplace and life stressors. Moreover, self-care gives you a reprieve from technology, affording you the opportunity to recharge and even improve the quality of your life.

Embrace technology.

Don’t be afraid to use every app and Ads on necessary to get your productivity score higher, track the amount of time spent on each and every task, create schedules, set up reminders, and work-related notifications.

Instead of writing that to-do list on a piece of paper that is easy to misplace, pit it on your phone or desktop and make sure that all of these resources ou have are at the tip of your fingers.

Choose your friends wisely.

Surround yourself with people that have the same mindset and ambitions as you do and try working beside them, this way you can motivate each other, brainstorm ideas, and discuss relevant topics that will enrich your knowledge and make you strive harder.

It’s an important step to follow so make it your purpose to find people that inspire you to work on and join them. Your career friendships lead to more candid feedback, a greater sense of belonging.

This article teaches you more about the importance of productivity and how having a specific goal can help you keep an eye on the prize and knowing the importance of controlling time in your life. When you focus on relevant output, you get the right things done. Things that improve your career, business, and organization.

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